Cybersecurity Spring Cleaning: Critical Data Scans

cybersecurity spring cleaningBy Bowe Hoy

Protecting your organization’s critical data requires knowing where it is.

Have you ever lost something in your house despite spending hours looking “everywhere” for it? Or stumbled upon a cache of items you forgot you had?

This probably motivated you to do some major cleaning; sorting, organizing and disposing of stuff to know where the important items are located and easily get to them when needed. Maybe you even realized you needed to lock valuable items up to secure them.

To protect and easily find valuable assets in a house requires regular clean up. Similarly, every organization has information assets – important, sensitive, and critical data – that need to be protected and easily located. And, just like at home, protecting and locating these assets (data) requires knowing where it is.

Types if Critical Data

The type of critical data that many organizations own include personally identifiable information (PII), payment card information (PCI), medical records, personnel/payroll data, social security numbers, corporate intellectual property and more.

If your organization is like most, you know where critical data should be located. But in the complex world of multi-user IT environments and free-flowing data, critical information can migrate to and settle in unexpected places. Over time, you can lose track of the location of critical data. Moreover, shadow IT is rampant, and data breaches as well as the loss of critical information through carelessness or ignorance is at an all-time high.

Identifying Sensitive Data

Most concerning is when sensitive data finds its way into unsecured files on desktops, laptops, other mobile devices, and other locations where data is at rest.

Fortunately, there is a way to quickly, efficiently, and discreetly identify sensitive data and how it flows throughout your organization. A sensitive data discovery scan can identify all critical data on your organization’s network.  Based on the results of the scans, your organization can determine if the proper security measures are in place to protect that information, or if it should be removed altogether.

There are multiple critical data scanning tools available in the market. While most scanning software will provide visibility about the location of data within your organization, it is important for your cyber security team to determine the security steps your organization needs to take to protect sensitive data.

Using a Sensitive Data Scanning Service

Another option is to partner with a cyber security service provider. A strong sensitive data scanning service will not only provide visibility into where your organization’s sensitive data flows and rests, it will include a thorough process. This process should contain the following steps:

  • Determine the types of sensitive data needs protected through discovery interviews.
  • Build out a scan strategy based on information gathered from interviews.
  • Configure and execute the scan.
  • Collect and analyze the scan results.
  • Construct results report, including location of sensitive data and files.
  • Review results in-depth with stakeholders and discuss about risk tolerance.
  • Recommend consolidation and securing of sensitive data.

Regardless of what option you choose, the important thing is to get it done, do it well and do it regularly (at least annually).

Spring is a good time for house cleaning. And adding critical data scans to your cybersecurity spring cleaning checklist is be a good step toward getting your organization’s house in order.

Sword & Shield Enterprise Security’s Sensitive Data Discovery Services provide visibility into where your data flows and rests. Our analysts apply their deep knowledge of the tools they use, data governance and classification, compliance controls, the legal implications of data breaches, and overall business impact to ensure Sword & Shield delivers a service that is valuable specifically to your business.

Request a consultation to start your spring cleaning today.

Hoy cybersecurity

As vice president of sales for Sword & Shield Enterprise Security, Bowe Hoy has extensive experience helping organizations solve complex cybersecurity and compliance challenges with strategic services and solutions.



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